5 Costly Mistakes Selecting & Implementing a Web Content Management System

Web Content Management Systems (Web CMS) have been around for a while — yet there still appears to be quite a large number of organizations that are either not using one at all or are not using one properly when implementing their digital marketing strategy for multi-branded websites.

There are quite a few causes for the latter scenario, but it all starts with not dealing with key “non-functional” requirements at the right moment for one of several reasons (cost, time, lack of skills or seniority, etc). In this case, the requirement is known to the team, but there is a conscious decision made to not prioritize it.

When this decision is made and the requirement is ignored, the company is actively accruing technical debt. At a certain point in time, the company will have to “pay back” this technical debt that they accrue — and for content management-based websites, the payback date is coming earlier and is costlier than ever before.

I’ve put together a list of five common requirements that I’ve noticed are being either ignored or not given the proper attention when building websites on top of a WCMS — and they all come back to haunt the product owner and development teams at some point.

1. Editorial Team User Experience

Although the main audience of the website is the consumer, the user of the site and the one that you want to get attention (or money) from, you must not forget the website content editor’s user experience during the development process.

Editors are becoming key decision makers when approving digital marketing strategies, as they will heavily use the CMS interface to keep the website and mobile site’s content up-to-date and competitive.

Several CMS come with core or add-on capabilities to help enhance the experience for the editor, but a well-designed project plan will include tasks for configuration, testing and validation of those user stories, not to mention training of the users.

2. The World is Already Mobile

You can’t deny it. No one can. Why fight it? Why not start with mobile first? Why not lay out the foundation of your enterprise WCMS to expedite the release of mobile sites?

Editor’s Note: Have a look at 7 Key Mobile Experience Trends & Topics from Adobe’s Kevin Cochrane for more insights on this topic.

This should be taken into account both from a platform perspective and on a project by project basis. Will you use responsive design? Maybe develop a mobile app? Each choice has its advantages and ideal scenarios. But the bottom line is: the WCMS must not be a bottleneck to your digital marketing mobile strategy. In fact, it must add on to it.

3. Web Experience Management

This is quite a fancy term, but at a high level, it means providing your key stakeholders (mostly marketers) with the tools and data required to make proper decisions around their goals for that mobile/desktop site. For example, goals can include increasing the conversion rate, increasing the amount of coupons being released, increasing brand awareness, etc.

This requires enabling your site CMS to easily adapt to A/B testing and to provide flexibility to connect to any analytics tool — or easily improve the current action mapping and allow a real re-usability strategy, for both on-site features and digital assets.

Editor’s Note: Read What is Web Engagement Management (WEM)?

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